FMCSA records kept next to the drivers and loads they cover.
Driver qualification files, hours-of-service audits and authority renewals live in the same system as dispatch.
Driver qualification files
- US driver file set
- CDL, medical certificate, MVR, employment application, road test, previous-employer inquiries, annual review and Clearinghouse query.
- Elite and VIP
- Expiry tracking
- CDL and medical certificate dates, flagged 30 days before they expire.
- Elite and VIP
- Previous-employer checks
- Each §391.23 inquiry for a new hire is tracked, with every contact attempt recorded.
- Elite and VIP
- Online driver application
- Applicants fill in the Part 391.21 employment application themselves.
- Elite and VIP
- Drug and alcohol records
- Test results and the driver’s Clearinghouse status on the driver record.
- Elite and VIP
US fleets switch driver files to the US document set in recruiting settings.
Hours of service
- Part 395 audit
- Driver logs from Samsara, Motive or Geotab are checked against the hours-of-service rules. Each finding carries its citation.
- Every carrier plan
- Findings that close themselves
- A finding closes when a later audit of the same period no longer sees it.
- Every carrier plan
Authority and permits
- Authority records
- USDOT and MC authority, UCR, IRP base plate and your IFTA license.
- Elite and VIP
- Insurance
- Certificates of insurance and MCS-90.
- Elite and VIP
- Expiry reminders
- Set reminders on each permit before it lapses.
- Elite and VIP
Questions
Does TruckerPro run Clearinghouse queries?
No. You run queries in the FMCSA Clearinghouse. TruckerPro keeps the query record and the driver’s status on the driver file.
Which plan includes driver qualification files?
Elite and VIP. The hours-of-service audit works on every carrier plan once an ELD is connected.
Will this get me through a compliance review?
No software can promise that. TruckerPro keeps the records together and shows what is missing or expiring. Have a qualified person review anything you send to an auditor.
In-depth guideFMCSA compliance software guide